How to Move Your Design Workflow to the Cloud

In an era where using the cloud has become something of the norm, it’s worthwhile to look at how this technology and way of working can be implemented into your design workflow to help improve the way in which you and your teamwork.
As a designer, there are a number of aspects that have to be considered separately in order to move your entire workflow to the cloud. From versioning to icons, and fonts to collaboration, moving your design workflow to the cloud can make substantial improvements to the way you work. In this article, we are going to look at some of the benefits of doing so, and some of the best solutions to help you on your way.

BENEFITS MORE ACCESSIBLE

Let’s say, for example, you leave your computer at home by accident. A fairly basic example, but with a simple sign-in to a few accounts you can have your same workflow, and files, up and running in a matter of minutes. It takes the emphasis away from your computer and places it with the applications and software you use.

SAFER

No longer is there a single point of failure
No longer is there a single point of failure. If you forget to backup your files and subsequently have an issue with your computer and even lose or have your computer stolen, cloud services such as Dropbox have your back. These services keep multiple backups of your files and allow you to restore versions in an instant.

MULTIPLE MACHINES

Many designers use more than one computer. Whether that be an all-in-one and a laptop, or a home computer and a work computer, using the cloud to manage your workflow keeps everything in sync seamlessly across these machines. This means no more downloading icons onto two separate computers, or having trouble sharing color palettes.

NEW COMPUTER

We all have to replace our computers at some point. Using a cloud-based workflow allows you to switch to a new machine in under an hour. A simple sign-in to multiple accounts and you’re up and running, taking away the inconvenience of transferring fonts and email accounts and installing plugins and extensions.

SAVE SPACE

For computer users with a solid state drive, you know all too well that while the performance is superior to its hard disk drive predecessor, the storage space is significantly less for the equivalent price. Most cloud storage services are now incredibly competitively priced and certainly in my case allowed me to save money by purchasing the very smallest SSD available. Having transferred my workflow to the cloud, I now use less than 10% of my SSD capacity—a significant reduction from before.

DRAWBACKS INTERNET SPEEDS

Not everyone has access to the sort of internet speeds that allow you to sync large files in a timely manner. It can be incredibly frustrating when you save a file and it takes 15 minutes plus to sync. This is a significant limitation but hopefully one that most people will be able to overcome at some point in the near future. Despite this, it still allows many aspects of a cloud workflow to be implemented, specifically with smaller assets such as fonts and icons.
It can be incredibly frustrating when you save a file and it takes 15 minutes and upward to sync.

INTERNET CONNECTIVITY

Many cloud-based apps are improving the experience for users who are lacking internet connectivity for a period of time. Google Docs with the offline functionality, for example, allows for as little interruption to your workflow as possible. Other apps are still not quite at the same level so it’s an important consideration when your workflow involves long periods of being disconnected from the internet.

SOLUTIONS

Having summarized some of the benefits and drawbacks, we’re now going to look at some of the most effective and leading solutions in each main aspect of design.

FILE-SYNCING

Dropbox is the big name when it comes to file-syncing. And with good reason. It’s well-designed, stores deleted files for 30 days and has a whole host of other features, particularly on the Plus plan.
By shifting all your files into Dropbox, you can rid of the constraints and backup requirements that come with storing files on your computer. It’s cheap, easy, and accessible. Plus, you can quickly share screenshots without cluttering your desktop or having to pay for a Droplr or CloudApp plan.

BROWSER

Chrome is more consistent cross-browser, and handles a number of cloud-based applications such as Google Docs and Figma much better than its counterparts. Its selection of design-oriented extensions is also far more comprehensive in comparison with other web browsers. A simple sign-in gives you access to all the web-based software you need.

TEAM ASSETS

Keeping assets synced between teams can be difficult. Figma has now launched its Team Library which allows you to sync components (a.k.a symbols) between team members in real-time. For other apps such as Sketch and Photoshop, we’ve found the best solution to be Craft which allows you to sync and share any layer/group/artboard including style guides in Sketch with your coworkers.

FONTS

For premium fonts software such as Typekit is very easy to use and hosts a wide selection of fonts at an affordable price.
The fonts can be quickly synced to your computer and work especially well when combined with packages such as Adobe Photoshop, Illustrator, or Experience Design.

ICONS

Desktop apps such as The Noun Project are extremely simple to use and keep your icon assets in sync, while also allowing instant access to thousands of new icons.

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